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Academic Registry and Council Secretariat

Forms and Guidance Notes

These forms should be read in conjunction with the Academic Regulations 2022/23 [PDF 1,549KB] and the Code of Practice 2022-23 [PDF 392KB].


Studentship Appointment Form (SAF) [DOC 45KB] – use this form to appoint a studentship

Change of Details (COD) Studentship Appointment [DOC 42KB] – use this form to record any change of circumstances, such as change of bank details

Student Bank Details Form 2021 [DOC 44KB] - Bank details for paying student stipend payment

Change of status and circumstances

Interruption of Studies [DOC 45KB] - use this form if you wish to interrupt your studies

Transfer to writing-up status must be applied for via the MySIS task. If you have any queries please contact your School's PGR administrator in the first instance. transfer to writing up template is provided here [DOC 49KB]

Extension of Registration form updated 2021 [DOC 34KB]– use this form if you wish to extend your thesis submission date Extension request - timetable [DOC 23KB]

Change of Programme updated 2022 [DOC 330KB] - Change of programme FT/PT form

Change of Programme calculator [XLS 20KB] - Change of programme calculator to determine new end date

Withdrawal Form [DOC 63KB]- use this form if you want to withdraw from the College


Examiner nomination for MD(Res) and PhD/MPhil is accessed via MySIS (including nomination of additional/alternative examiners)

Updated Covid-19 Exam guidance notes 2019-2020 [DOC 89KB]

If an examination entry was made before August 2021 and an Outcome Form is needed please contact

Examination Re-Entry Form [DOC 30KB] - for use by the candidate to re-enter their thesis after a referral

Re-entry Outcome Form (RD05) [DOC 38KB] - for use when re-entering for the examination after a referral

Thesis submission form 2022 [DOC 36KB] - to be completed and handed in at the time of thesis submission. This needs to be signed by student AND supervisor

Request Thesis Embargo [DOC 44KB]


Please note that during the COVID-19 situation the Research Degrees Office requires online submission only to be sent to


For examiners use only:

Personal Details Form (to be used by HR to process fees for undertaking a research degrees examination)

Please note: QMUL members of staff acting as internal examiners need to supply their QMUL payroll number to

Expenses Claim Form (to be used by Finance to process expenses incurred whilst undertaking a research degrees examination - external examiners only)

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