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Academic Registry and Council Secretariat

Forms and Guidance Notes

These forms should be read in conjunction with the Academic Regulations and the Research Degrees Code of Practice 2021/22 [PDF 260KB].


Studentship Appointment Form (SAF) [DOC 45KB] – use this form to appoint a studentship

Change of Details (COD) Studentship Appointment [DOC 42KB] – use this form to record any change of circumstances, such as change of bank details

Student Bank Details Form 2021 [DOC 44KB] - Bank details for paying student stipend payment

Change of status and circumstances

Interruption Form - updated Nov 2020 [DOC 148KB] - use this form if you wish to interrupt your studies

Transfer to writing-up status must be applied for via the MySIS task. If you have any queries please contact your School's PGR administrator in the first instance. Template is provided here. [DOC 49KB]

Extension of Registration form updated 2021 [DOC 34KB]– use this form if you wish to extend your thesis submission date Extension request - timetable [DOC 23KB]

Withdrawal Form [DOC 63KB]- use this form if you want to withdraw from the College


Examiner nomination for MD(Res) and PhD/MPhil is accessed via MySIS (including nomination of additional/alternative examiners)

Updated Covid-19 Exam guidance notes 2019-2020 [DOC 89KB]

Outcome of Research Degree Examination form [DOC 22KB]

Examination re-entry form [DOC 47KB] - for use when re-entering for the examination after a referral

Thesis Submission Form - updated Nov 2020 [DOC 44KB]- to be completed and handed in at the time of thesis submission. This needs to be signed by student AND supervisor

Request Thesis Embargo [DOC 44KB]


Please note that during the COVID-19 situation the Research Degrees Office requires online submission only to be sent to


Presentation of the Thesis Notes [PDF 93KB]

List of Binders [PDF 83KB]


For examiners use only:

Personal Details Form (to be used by HR to process fees for undertaking a research degrees examination)

Please note: QMUL members of staff acting as internal examiners need to supply their QMUL payroll number to

Expenses Claim Form (to be used by Finance to process expenses incurred whilst undertaking a research degrees examination - external examiners only)

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