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Academic Registry and Council Secretariat

Nomination of examiners and examination entry

Nomination of examiners and examination entry

The process for examination entry and nomination of examiners is initiated by the student. The student completes part 1 of the online form. In MySIS please click the 'My Details' page on the top menu, and then the 'Progression and Examination' tab. The links to the form and guidance notes are displayed under the 'Examination' heading.

A student and their supervisor should discuss the appropriate timing of examination entry and the nomination of examiners to read the thesis and conduct the viva voce examination before the student completes their part of their form and before submitting your thesis.

 There are two examiners. The following two options will be considered by the Research Degree Programmes and Examination Board:

Either Model A

  • one internal examiner from the academic staff of Queen Mary University of London who has not been involved in the candidate’s work and has not been a member of the candidate’s progression panel(s); and
  • one external examiner.

Or Model B

  • Where the criteria above for an internal examiner cannot be met or a school/institute considers it to be academically desirable, two external examiners may be appointed.

  • Examiners should be experts in the field of the thesis but not necessarily in all parts of the precise topic.

If nominating two external examiners, please enter the details of the lead examiner in the section for examiner 1 on the nominations form. Examiner 1 is the lead examiner who takes responsibility for completing the examination outcome form and returning to RDO the form and the examiners’ reports.  

Criteria for Examiners

 Examiners for MPhil, PhD, MD(Res), DrPS, DPsych and DClinDent normally fulfil the following criteria:

  • The examiners should have examined at least five research degrees of the same or equivalent level between them, of which a minimum of three examinations should have been for a research degree in the UK.  For the MD(Res), at least one examiner should have previous experience of examining for the MD(Res).  

  • Nominated examiners must have had no direct involvement in the candidate’s research and they must not have taken an active role in considering the student’s progression.

  • Examiners must not have any close connections or extensive recent (within the past five years) collaborations with either the supervisor(s) or student including joint publications or research grants which might inhibit a completely objective examination.
  • An external examiner should not normally be appointed more than once during a given academic year by members of the same School/Institute. 
  • An examiner who is a member of QMUL staff may be appointed up to three times during a given academic year.

  • NHS Consultants or the equivalent in the NHS who are not QMUL or University employees may be appointed as examiners but they should hold an Honorary Senior Lecturer or above contract with a College or University.  Other professional experts may be appointed as external examiners, but the normal requirements for examining experience across the examination team will apply. 
  • Individuals who were previously members of staff, students or other members of Queen Mary University of London must not be appointed as an external examiner until a period of three years has elapsed.
  • Individuals who have retired from academic positions at Queen Mary University of London or another higher education institution may be appointed as internal or external examiners if they remain active in their field of research. 
  • Overseas examiners are appointed as external examiners only in exceptional circumstances and where it is considered that such an appointment is necessary.

Candidates should pay particular attention to the declaration on pages 2-3 of the examination entry form. By signing this declaration and entering the examination, you authorise Queen Mary to make your thesis publically available on the open-access institutional e-repository, Queen Mary Research Online (QMRO), according to the conditions set out in the declaration. Please refer to the Library’s guidance on publishing e-theses for more details about the inclusion of your thesis in QMRO and the implications of this (for example about how it may affect future publication). You may indicate on the examination entry form that you wish to apply for restriction of access to your thesis for twelve months. 

Examination entry and nomination of examiners are considered by the Research Degrees Programmes and Examinations Board. The board meets monthly to consider applications received in the preceding month, according to the schedule in the table below. The Research Degrees Office will inform your supervisor of the Board’s decision after the meeting. 

Dates for RDPEB meetings and paperwork deadline

Paperwork to RDO deadline

RDPEB date
(third Wednesday each month)

04 August 2021 18 August 2021
01 September 2021 15 September 2021
06 October 2021 20 October 2021
03 November 2021 17 November 2021
01 December 2021 15 December 2021
05 January 2022 19 January 2022
02 February 2022 16 February 2022
02 March 2022 16 March 2022
06 April 2022 20 April 2022
04 May 2022 18 May 2022
01 June 2022 15 June 2022
06 July 2022 20 July 2022
03 August 2022 17 August 2022
01 September 2022 21 September 2022

 Dates are subject to change. Please check for updates to this information.

If the Board does not approve your examiners, your supervisor will nominate an additional or alternative examiner, depending on the Board’s requirements. Your supervisor should nominate an alternative examiner using the MySIS task.

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