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Academic Registry and Council Secretariat

Extenuating circumstances


Extenuating circumstances - commonly referred to as ECs - are "circumstances that are outside a student's control which may have a negative impact on a student's ability to undertake or complete any assessment so as to cast doubt on the likely validity of the assessment as a measure of the student's achievement," (Academic Regulations 2020/21, 3.49). Students are strongly advised to read the Advice and Counselling Extenuating Circumstances Guide.

Extenuating circumstances may include medical and personal circumstances such as bereavement, but do not include events such as holidays, mis-reading timetables, workload (academic work, and formal employment), computer problems, or not being aware of rules, regulations or procedures.

The core principle behind the extenuating circumstances policy is the 'fit to sit' rule. By taking an assessment, a student declares themselves fit to take it; any claim for extenuating circumstances relating to that assessment shall not normally be considered.

If a student is experiencing any difficulties, they must tell someone at the time in order to get the appropriate advice and assistance. Normally this would be the student's tutor or another member of staff in the school/institute, however there are other sources of advice and support available to students which can be accessed through the Advice and Counselling Service. Anything that a student tells a member of staff will be treated as confidential.

Please note: Unless students report their extenuating circumstances formally at the time then it is very difficult for QMUL to help them in terms of their studying. QMUL does not accept retrospective claims for extenuating circumstances so students need to tell someone about their problems as soon as possible.

To make a claim for extenuating circumstances, students must complete their request via the MySIS student portal, and submit this together with accompanying evidence to the designated member of staff in your school at least three days before the meeting of the extenuating circumstances sub-board for the Subject Examination Board.

Further information on extenuating circumstances is available on the Advice and Counselling website and students should also seek advice from staff in their academic schools and institutes (particularly personal advisers, senior tutors, and the administrative offices).

Please note - the impact of coronavirus means face-to-face examinations will not take place this year. We have shared up-to-date and complete guidance on all our alternative assessment arrangements for students.

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