School/Institute of NAME

Undergraduate/Postgraduate Subject Examination Board for SUBJECT 2022/23

Minutes of a meeting held on DATE

Internal members present
NAME (Chair)
External examiners present
NAME (Institution)
In attendance
NAME (Secretary)
Apologies
Part I: Preliminary items
Quorum
The Board confirmed that it met the quorum.
Confidentiality
The Board noted the confidential nature of its papers and, and decisions, and noted that its decisions should not be disclosed except through the authorised routes.
Declaration of interests
The Board noted that there were no conflicts of interest. The Board noted that there was a potential conflict of interest in respect of STAFF and STUDENT(S) from the NAME SEB. The Board agreed that MEASURES THAT WERE TAKEN TO AVOID THE CONFLICT AFFECTING DECISION MAKING in order to prevent this from affecting the Board’s decisions.
Debtors
The Board noted that students with academic debts were not entitled to receive formal confirmation of results or progression, or any award of Queen Mary or the University. This did not affect the Board’s consideration of these students. Students making subject access requests under the General Data Protection Regulation were to contact data-protection@qmul.ac.uk, or visit www.arcs.qmul.ac.uk
Minutes of the previous meeting and matters arising
The Board approved the minutes of the meeting held on DATE, noting that these included a list of Chair’s actions taken between the meetings. The Board approved the minutes of the meeting held on DATE subject to the amendments detailed below, noting that the minutes included a list of Chair’s actions taken between the meetings.
The Board noted that a written report of Chair’s actions that had been taken was appended to the minutes of the previous meeting.
The Board
Regulations
The Board noted the key points of the Academic Regulations, the programme regulations and conventions for considering students at the border (discretion). This included regulations for progression, award and classification.
Part II: Consideration of module results
Marking practices
The Board received a report from the Chair on the SEB’s marking practices. It was confirmed that Queen Mary’s marking procedures had been followed.
Invigilator and student reports
The Board noted that no invigilator or student reports had been received. The Board considered invigilator and student reports, and agreed actions as follows: Module code and name Details Module code and name Details Module code and name Details .
Module results
The Board approved the module results as presented in the board sheets, with the exception or special note of those detailed below: Module code and name Details Module code and name Details Module code and name Details .
Part III: Consideration of student results
Students who could not be considered
The Board noted that the following students could not be considered, for the reasons detailed, and agreed that Chair’s action would be taken where necessary to approve decisions. SURNAME Forename (ID number): Details SURNAME Forename (ID number): Details SURNAME Forename (ID number): Details SURNAME Forename (ID number): Details .
Extenuating circumstances
The Board approved the recommendations of the Extenuating Circumstances Sub-board.
First year student results
The Board approved the recommendations detailed on the SITS-generated board sheets, with the exception or special note of the following: SURNAME Forename (ID number) Details (example) Insufficient year two average (46.8) to continue on the MSci Environmental Science programme. Progression therefore requires a change of programme to BSc Environmental Science. Action: Chair to inform student in writing and a completed Change of Programme form to be submitted to Academic Registry as soon as possible. Agreed: progress to final year of BSc Environmental Science. SURNAME Forename (ID number) Details (example) Extenuating circumstances evidence not previously supplied in time for sub-board consideration, but received in time for SEB. Extenuating circumstances accepted and first sit of missed exam agreed but the student’s request to first-take the year was refused as circumstances only affected exam period and student had attended throughout the year. Agreed: Certify absent from missed exam CLA5018, with a first sit in August 2018. Progress to final year. SURNAME Forename (ID number) Details (example) Extenuating circumstances claim considered in full but not approved as the required evidence had not been provided by the student, despite requests by the department. Agreed: resit CLA5066, CLA5133 and GRE5148 (examinations only). Do not progress to final year, resit out of attendance. .
Second year student results
The Board approved the recommendations detailed on the SITS-generated board sheets, with the exception or special note of the following: SURNAME Forename (ID number): Details SURNAME Forename (ID number): Details SURNAME Forename (ID number): Details .
Third year student results
The Board approved the recommendations detailed on the SITS-generated board sheets, with the exception or special note of the following: SURNAME Forename (ID number): Details SURNAME Forename (ID number): Details SURNAME Forename (ID number): Details .
Fourth year student results
The Board approved the recommendations detailed on the SITS-generated board sheets, with the exception or special note of the following: SURNAME Forename (ID number): Details SURNAME Forename (ID number): Details SURNAME Forename (ID number): Details .
Final year student results
The Board approved the award recommendations and other recommendations detailed on the SITS-generated board sheets, with the exception or special note of the following: SURNAME Forename (ID number) Details (example) The Board considered the application of the Queen Mary borderline classification policy, as this student’s College Mark fell within the one per cent zone of consideration. College Mark: 59.4 Final year credits at or above the level of the higher classification: 75 Were there extenuating circumstances not taken into account elsewhere?: No Were the criteria of the borderline policy met?: Yes The Board agreed that this student’s performance warranted review of classification. Agreed to recommend: exercise the borderline policy to give the higher classification of 2A. SURNAME Forename (ID number) Details (example) The Board considered the application of the Queen Mary borderline classification policy, as this student’s College Mark fell within the one per cent zone of consideration. College Mark: 59.4 Final year credits at or above the level of the higher classification: 45 Were there extenuating circumstances not taken into account elsewhere?: No Were the criteria of the borderline policy met?: No The Board agreed that this student’s performance did not warrant review of classification. Agreed to recommend: the classification indicated by the College Mark, a 2B. SURNAME Forename (ID number) Details .
Part IV: External examiners’ reports and other matters
Prizes and scholarships
The Board noted details of the recommendations for award of School and College prizes. The Chair undertook to report recommendations for College Prizes (including Annual Fund Scholarships) to the Bursaries, Grants and Scholarships Office, and to write to students to inform them of their nominations.
External examiners’ reports
The Board noted that the external examiners would submit written reports in due course, in which the following comments would be expanded upon: Professor Forename Surname (University of Institution)
Authority for the Chair to act on behalf of the Board
The Board approved the conferral of authority to the Chair to act upon its behalf.
Arrangements for the next meeting
The Board noted that the arrangements for the next meeting would be confirmed in due course. The Board noted that the next meeting would take place on DATE.
Part V: Post meeting amendments and Chair’s actions
XX/XX/XX	SURNAME Forename (number) Details of Chair’s action/amendment.