School/Institute of NAME

NAME Subject Examination Board 2022/23

A meeting will be held on DAY DATE MONTH YEAR, at TIME in VENUE

A G E N D A

Part I: Preliminary items

Quorum

To confirm that the meeting meets the quorum.

Confidentiality

To note that the business of the meeting is confidential, and that decisions and discussions should not be released except through the approved means.

Declaration of interests

To note any potential conflicts of interest and to agree measures to ensure that these cannot affect decision-making.

Debtors
To note that students with academic debts are not entitled to receive formal confirmation of results or progression from one year to the next, or any award of Queen Mary or the University.

Minutes of the previous meeting

To consider and, if appropriate, approve the minutes of the previous meeting, noting that these include a record of Chair’s actions taken between the meetings.

Regulations

To note the key regulations - including those for progression, award and classification -and the conventions for considering students on classification borderlines.

Part II: Consideration of module results

Marking practices

To note a verbal report on marking practices, including confirmation that the SEB has followed all institution-level marking policies.

Invigilator and student reports

To note the details of any invigilator or student reports reporting incidents or irregularities in assessment, and to agree any actions deemed necessary.

Module results

To approve module results, discussing any cases requiring special note and agreeing actions as necessary.

Part III: Consideration of student results

Students who cannot be considered

To note any students that cannot be considered, and why (e.g. missing marks, pending assessment offence investigations) and to agree to handle these by Chair’s action.

Extenuating circumstances

To approve the recommendation of the Extenuating Circumstances Sub-board. These should not normally require detailed discussion. Individual cases should be discussed, where necessary, under the section on the relevant developmental year group.

Foundation year/year zero student results

To consider and, where appropriate, approve the recommendations for progression and other outcomes, and to take decisions for any non-standard cases.

First year student results

To consider and, where appropriate, approve the recommendations for progression and other outcomes, and to take decisions for any non-standard cases.

Second year student results

To consider and, where appropriate, approve the recommendations for progression and other outcomes, and to take decisions for any non-standard cases.

Third year student results

To consider and, where appropriate, approve the recommendations for progression and other outcomes, and to take decisions for any non-standard cases.

Fourth year student results

To consider and, where appropriate, approve the recommendations for progression and other outcomes, and to take decisions for any non-standard cases.

Final year student results

To consider and, where appropriate, approve the recommendations for award and other outcomes, and to take decisions for any non-standard cases.

Part IV: External examiners’ reports and other matters

Prizes and scholarships

To agree and/or note the allocation of prizes and/or prize recommendations, including Annual Fund Scholarships where appropriate.

External examiner reports

To receive oral reports from the external examiners, noting that fuller comments will be included in the written reports.

Authority for the Chair to act on behalf of the Board

To approve the conferral of the Board’s authority to the Chair, to act on its behalf.

Arrangements for the next meeting

To note the arrangements for the next meeting.